What to include on a dealer addendum

A good dealer addendum answers three questions at a glance: which vehicle is this, what did the dealership add, and what does it cost now? Everything on the sticker should serve one of those questions. Here is a field-by-field checklist, in the order most dealerships lay it out.

1. Header

• Dealership name and logo, so it's obvious the sticker is the dealer's document and not the manufacturer's
• A clear title, such as "Dealer Addendum" or "Dealer Installed Options"

2. Vehicle identification

• Year, make, model, and trim
• VIN, the single most important field and the one most often mistyped
• Stock number, so staff can match the sticker to inventory quickly
• Exterior color, which helps when similar vehicles are parked together

Pull these fields from your inventory system instead of typing them. One wrong character in a VIN puts the sticker on the wrong car.

3. Itemized dealer-installed products

List each product or service on its own line with its own price. For example:

Use the same product names and descriptions on every vehicle. If the same package is described three different ways across your lot, shoppers and regulators will notice.

4. Pricing summary

• MSRP or the vehicle's base price
• Total of dealer-installed products
• Dealer price, the sum of the two, or however your dealership presents its final number

Make the math visible. A shopper should be able to check it without a calculator.

5. Disclosure block

This is where the dealership's approved wording goes, for example how optional products are handled, that prices exclude tax and fees, or other language your counsel requires. Keep it:

• Readable, in a font size people can actually read
• Consistent across every vehicle
• Controlled, changed only by people authorized to approve it

For the regulatory backdrop, see dealer addendum disclosures in 2026.

6. Footer

• Dealership address and phone

Keep the print record in your system rather than on the sticker, so you can trace any sticker back to a specific print.

Common mistakes

• Covering any part of the Monroney label
• Listing factory equipment as a dealer add-on
• Bundling products under one price with no itemization
• Leaving out the VIN, or getting one character wrong
• Using different disclosure wording on different vehicles

Get the free samples

We've put this structure into sample addendums in all three print modes: Monochrome, Light Color, and Full Color. Get the free samples.

If you'd rather not fill templates by hand, QP Addendums fills them for you, pulling the vehicle from inventory and applying your store's products and prices, with the same fixed disclosure block, every time.